Understanding Moving Estimates: Flat Rate vs. Hourly Charges
If you're planning a business move, one of the first questions that comes up is this:
How much is this going to cost?
And that’s a fair question. Commercial relocation services aren't exactly cheap. But the pricing can vary depending on how the moving company charges you. Most business relocation companies offer two types of estimates: flat rate or hourly charges.
Both have their pros and cons. And if you’re managing a corporate move, choosing the right estimate type can help you stay on budget—and avoid surprises.
Let’s break down the difference between flat rate vs. hourly charges and which is better for your next office relocation.
What is a Flat Rate Moving Estimate?
A flat rate estimate means the moving company gives you one fixed price for the entire move. That price is based on several factors:
Size of your office
Number of items
Distance between locations
Complexity of the move
Additional services (like packing or equipment handling)
In short, you're getting a pre-determined total—no matter how long the move takes.
For example, if you’re relocating a 10-person team from downtown Dallas to a tech hub in Austin, your commercial movers might quote you $4,000 for the full move. That price won’t change unless you add more services or items later.
When a Flat Rate Estimate Makes Sense
You’re moving long-distance
Your new office is far from the old one
You have a lot of furniture or sensitive tech equipment
You don’t want to deal with surprises on your invoice
What is an Hourly Moving Estimate?
With an hourly rate estimate, the moving company charges you based on how many hours it takes to complete the move.
The price depends on:
Hourly rate (per mover or per crew)
Total time needed
Number of movers involved
For instance, if a team of 3 movers works 6 hours at $150/hour, your invoice will be $900. If the job takes longer? You pay more.
Hourly moving estimates are common for local or short-distance office relocations. They're often used by small business moving services or companies with minimal office equipment.
When an Hourly Estimate Makes Sense
You’re moving locally
You have a small office team
You want flexibility in scheduling
You’re not sure how much stuff needs moving
The Hidden Costs: What to Watch Out For
Whether you go with a flat rate or hourly charge, read the fine print. Not all moving quotes are created equal.
Here are some hidden costs that may pop up:
Fuel surcharges
Stair or elevator fees
Equipment rental charges
Waiting time (especially in hourly estimates)
Weekend or holiday fees
Extra charges for bulky or specialty items
How to Get the Most Accurate Moving Estimate
If you're managing a B2B office relocation, you want an estimate that reflects reality. Here’s how to get a more accurate quote:
Schedule a walk-through (virtual or in-person)
Let the movers see your space and inventory.
Provide detailed information
Share your moving date, office size, special equipment, and access restrictions.
Ask for both types of estimates
Some movers will give you both flat rate and hourly options. Compare them.
Look for experience in corporate moves
Ask: "Have you handled business relocations for tech companies or medical offices?"
The Final Word: Go With What Feels Right
Choosing between flat rate vs. hourly moving estimates isn’t about one being better than the other. It’s about choosing what makes sense for your business relocation.
If you're moving cross-state with 50 workstations, a flat rate might give you peace of mind. If you’re shifting a 3-person legal team a few blocks away, hourly pricing may save you money.
In either case, go with a trusted commercial moving service that communicates clearly and doesn’t hide costs.
At the end of the day, business moves are stressful enough. Your pricing shouldn’t add to that.
Need Help With Your Relocation?
We specialize in stress-free corporate relocations, tailored to your needs—whether you want a predictable flat rate or flexible hourly options.
Let our professional business movers handle the heavy lifting while you stay focused on your work.
Get a custom moving estimate today.